Outlook – SMTP Port 25

Email Encrypting through outlook using Email Certificates

Wed, 07 Apr 2010 08:26:28 +0000

All emails sent with in the Exchange 2007 or Exchange 2010 are Encrypted. If we want to send email outside Exchange organization then it is not encrypted. This emails can be hacked by any one and can modify and content. To avoid this we need to make sure that we encrypt the email which is sending outside organization. There are various ways to encrypt emails. Various third party tools are available for this. A simple solution to encrypt email is to use Email Certificates.

Below is the Brief Description on how to we can send encrypted and Signed email between User A and User B

1. Register, Download and Configure SSL Email Certificate on User A outlook

2. Register, Download and Configure SSL Email Certificate on User B Outlook

3. Send Signed Email from User A to User B using outlook and Vice versa

4. On User A Outlook open User B email and right click on the User B address and add to contact and do the same on User B outlook for User A address

5. Now we are ready to send and receive encrypted emails between User A and User B

Various vendor provide you email certificates like Comodo, VeriSign, Starcom etc. Below is one of the link were you can get free email certificate from comodo. Register with your email address and install certificate into your machine

http://www.instantssl.com/ssl-certificate-products/free-email-certificate.html

Once you have certificate installed on your machine configure your outlook with the certificate. Below link helps you to configure the same

http://www.instantssl.com/ssl-certificate-support/email-certificate-outlook.html

Once you are done, you should good to send and receive encrypted emails. Hope this article helps you..

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Disable users from Creating PST’s in Outlook

Thu, 19 Feb 2009 07:22:50 +0000

If you want users to not to use pst in their machines then please follow the steps
1. open Regedit from the computers and browse throught path
2. HKEY_LOCAL_MACHINE\Software\Microsoft\Office\11.0\Outlook\
3. Create a REG_DWORD with name DisablePst set Value: 1

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Recovering Deleted email from the Outlook (Shift Deleted Mails)

Thu, 19 Feb 2009 07:14:36 +0000

Most of them have the wrong information that they can recover delete mails only from the “Deleted Mail” folder or they can recover from backup.But you can always recover both Deleted (Soft Delete) and Shift Deleted (Hard Delete) with out recovering from backup. Recovering Delete mails depends on the Mailbox store policy set on the mailbox. If policy is set as 7 Days then you can recover mail until it is 7 Days old.Steps
1. Open Regedit and go to below mentioned path
2. HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Exchange\Client\Options
3. Create a DWord with name DumpsterAlwaysOn and set the value as 1
4. Select the folder in which mails got deleted then Click on Tool -> Recover delete items.
5. Select the mail which wanted to restore and click recover the same
6. Recoverd mail will be back in the orignial location.

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Creating Shared Calendar from Outlook in Public Folder

Thu, 19 Feb 2009 07:09:30 +0000

First Need to decide where you want to create a public folder and you sufficient access on the folder inside which you wanted to create a Shared Calendar

1. Log into your mailbox using Outlook,Expand until you get required folder
2. Right-click on it and select New Folder in the pop-up menu.
3. Type in a name for the Shared Calendar, select Calendar Items in the Folder contains drop-down list and hit OK.

Right-click the Shared Calendar folder, select Properties.
Go to Permissions tab.
Hit Add and choose users and/or groups you wish to grant access permissions to.
Select required permissions level in the appropriate drop-down list and hit OK.

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